First Onsite Volunteer Checklist: Supervision and Transitions

Overview   Opening Keyholder   Second Shift   Third Shift   Fourth Shift   Closing Keyholder

Video Guide   Detailed Guide   Preliminary Setup   Signs   Student Responsibilities

9:15 AM–10:45 AM

Page 1: Preliminary Setup   Page 2: Classroom Setup

Checklist

 
Complete setup before 9:15 AM

Take a walk through PHS every 20 minutes or so. Lobby, hallways, lounge, closet, unscheduled classrooms, entryway, lawn, parking lot.	Remind students of our Community Expectations as needed. Community Expectations
Offer assistance if needed.	Greet any visitors. Introduce yourself as the Onsite Volunteer for Planet Homeschool.
Remind everyone to mask properly.	Supervise room transitions. First period ends at 10:30 AM. Second period starts at 10:35 AM.
Pass on information and keys to the Second Onsite Volunteers. The Second shift arrives at 10:30 AM. Your shift ends at 10:45 AM.	Return your Onsite Volunteer Lanyard Badge to the Rolling Cart. If you find you wore it home, be sure to bring it back next week.
Complete your online Shift Log. Shift Log low supplies. Outdated. information. Broken equipment. Damage to church property. Injuries & illnesses. Behavior concerns. Late picks ups. Calls to families.

 
Detailed Guide

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Take a walk through PHS every 20 minutes or so.

Onsite Volunteers should alternate between resting and walking through Planet Homeschool, inside and outside the building.

Your walk should cover:

The hallways from the east stairs in the Fellowship Hall foyer to the south stairs in the south entryway.

• Remind students if needed that we are not to use the east stairway, landing, or elevator — except to assist instructors in bringing supplies into the Fellowship Hall.

• Our lease requires that we keep the Fellowship Hall door closed whenever it is being cooled or heated to avoid heat loss/gain to the hallways.

The lounge (room 120).

• The door to the lounge must remain open at all times — unless it is being used as a classroom.

The PHS closet (room 122).

• Students are permitted to make use of the lounge, PHS closet, and unscheduled ground-floor classrooms for socializing or quiet study. Doors must remain open unless an adult co-op member or instructor is also in the room.

The Resource Room (room 118).

• Students may only use the Resource Room for quiet study or one-on-one tutoring when an adult co-op member or instructor is also in the room.

The grounds outside.

• PHS may make use of the west lawn, south lawn, far lawn, east lawn, and parking lot.

  • Any students on the front (or north) lawn should be reminded that our lease does not allow them to make use of that area and be asked to relocate to the east, south, or west lawns.

• These spaces may be used for socializing, relaxing, or holding classes outside.

Remind students of our Community Expectations as needed.

Community Expectations

• If reminders are not sufficient, please make a detailed report of what happened on the online Onsite Volunteer Shift Log or email the PHS Leadership Team at PlanetHomeschoolMN@gmail.com.

• If you don’t know the name of the student(s) involved, ask.

• You can find the contact information of a student’s family in the Directory and call them for immediate assistance if needed.

• Never post to any of our co-op‘s forums about behavior concerns.

Offer assistance if needed.

• A collection of small bandages for minor cuts is kept in the three-drawer rolling cart, as are a pair of scissors, tape, pens, whiteboard markers, and other sundries.

• While distressed students may just need a sympathetic ear, do not hesitate to call a student’s family to inform them that their student is in need of assistance.

• All injuries, illnesses, and calls to families should be reported on the online Onsite Volunteer Shift Log.

Greet any visitors.

• Since you may not know who is and isn’t a visitor, just plan on greeting everyone.

• Introduce yourself as the PHS Onsite Volunteer, ask for a return introduction, and offer your assistance if needed.

• When you are the visitor, stop and introduce yourself to the PHS Onsite Volunteers.

Remind people to wear their masks properly.

• If someone is wearing a mask improperly, ask them to adjust their mask.

• You may just need to make a simple gesture to pull up the mask or pinch the nose bridge.

• You may just need to tap one of the reminder signs.

• You may need to say "pull your mask all the way up the bridge of your nose," "pinch your nose bridge," or "tighten up your straps."

• Wait and watch to make sure that they do adjust their mask

While requesting proper masking in the larger world can lead to unpleasant interactions, everyone at PHS has made a commitment to follow our co-op’s COVID-19 Policies and to keep our community’s most vulnerable members safe, so these simple reminders should be more than enough.

• If anyone shows up without a mask, ask them to put one on, hand them one from our stash of donated masks if needed, and then wait to watch them put it on to be sure they are complying with our co-op’s COVID-19 Policies.

Assist with supervising room transitions as needed.

• First-period classes end at 10:30 AM.

  • There is a 5-minute break before second-period classes start at 10:35 AM.

• If any room lacks sufficient folding tables and chairs (or other supplies and equipment) to transition quickly to the next class, report that via the online Onsite Volunteer Shift Log or email the PHS Leadership Team at PlanetHomeschoolMN@gmail.com so that the room’s setup guide may be updated.

• Onsite Volunteers are present in a supervisory capacity only.

• Students are the experts in classroom transitions as they are at PHS every week and are also those who are most aware of their classrooms’ needs, while most Onsite Volunteers are at PHS just a few times a semester.

  Please allow our students the space to be the experts that they are — but also encourage them as needed.

Pass on information and keys to the Second Onsite Volunteers.

The Second shift arrives at 10:30 AM. Your shift ends at 10:45 AM

• Ensure the Second Onsite Volunteers know where the door keys are located.

• Let the Second Onsite Volunteers know when you leave.

• If you end up having to stay later than 10:45 PA, please report that via the online Onsite Volunteer Shift Log or email the PHS Leadership Team at PlanetHomeschoolMN@gmail.com about the situation that caused the delay. Please do not post to any of our co-op’s forums.

Return your Onsite Volunteer Badge to the Onsite Volunteer rolling cart drawer.

If you find you wore it home, bring it back next week.

Complete your online Onsite Volunteer Shift Log.

You do not need to wait until the end of your shift to complete the form but may report concerns as they arise.

Use this form to report:

• Low supplies
• Outdated information (signage, room layouts, checklists, binder information, etc.).
• PHS equipment in need of repair or maintenance.
• Any damage caused to church property.
• Any injuries or illnesses.
• Any behavior concerns.
• Any calls you placed to families.

Page 1: Preliminary Setup   Page 2: Classroom & Setup