Fourth Onsite Volunteer Checklist

Overview   Opening Keyholder   First Shift   Second Shift   Third Shift   Closing Keyholder

Video Guide   Detailed Guide   Preliminary Cleanup   Signage   Student Responsibilities   Double-Check

1:30 PM–3:30 PM

Page 2: Student Cleanup   Page 3: Final Walkthrough

Checklist

Arrive by 1:30 PM. Your shift starts at 1:30 PM. The Third shift ends at 1:45 PM.	Check in with the Third Onsite Volunteers The Third shift can’t leave until they know that the Fourth shift has arrived
Confirm where the keys are located before the Third shift leaves. The keys are usually kept on a hook on the corkboard at the Onsite Volunteer Station.	Wear an Onsite Volunteer Lanyard Badge. These can be found in the three-drawer rolling cart for the Onsite Volunteer Station or claimed from a departing Onsite Volunteer.
Supervise room transitions. Third period ends at 1:45 PM. Fourth period starts at 1:50 PM.	Take a walk through PHS every 20 minutes or so. Lobby, hallways, lounge, closet, unscheduled classrooms, entryway, lawn, parking lot.
Remind students of our Community Expectations as needed. Community Expectations	Offer assistance if needed.
Greet any visitors. Introduce yourself as the Onsite Volunteer for Planet Homeschool.	Remind everyone to mask properly.

Preliminary Cleanup

While you may begin cleaning up the hallway and empty classrooms before classes end, be mindful of noise so as to not disrupt the classes still in progress.

Take down all PHS signage. Keep signs in order. East entrance, lobby, restrooms, hallways, lounge, south entryway, classrooms. Do not remove FUMC’s own signage.	Return signs to the Onsite Volunteer File Box. The file box is kept at the Onsite Volunteer Station.
Take down the Onsite Volunteer Station. stack file box, three-drawer rolling cart, lost & found, and box of donated masks on top of bench	Keep the keys with you until the closing keyholder claims them.
Bring box of donated masks from south entryway to closet. Leave the name badge trays until the very end.	Bring hand sanitizer from south entryway to closet.

Cleanup

Remind students that cleanup is their responsibility and encourage them to pitch in. Fourth period ends at 3:05 PM.	Set out cleanup guides and cleaning supplies next to each Cleanup Kit. Lounge, classrooms, Fellowship Hall. The kitchen only if there is a cooking class.
Wipe down all surfaces. tabletops, countertops, end tables, chairs	Fold and return folding chairs and tables to Fellowship Hall storage room.
Turn off, unplug, and return Corsi-Rosenthal Boxes to closet.	Turn off, unplug, and return portable HEPA air filter to closet.
Turn off and unplug the church’s oscillating fans. Return to their original rooms, if necessary.	Dustmop and sweep floors. Fellowship Hall, lobby, hallways, lounge, west classrooms
Vacuum carpets. east classrooms, lounge, entryway	Remove scuff marks. Fellowship Hall, lobby, hallways, lounge, west classrooms
Return church furniture to church’s preferred setup.	Ensure slipcovers are on sofas and pillows. Arrange pillows on sofas.
Return library cart to closet.	Return foosball table cover to closet.
Clean whiteboards. No trace of writing may remain.	Empty all wastebins. Consolidate trash to save bags. Fellowship Hall, restrooms, lounge, classrooms.
Close and lock the windows.	Gently lower window blinds. Don’t lower if they won’t cooperate.
Flush all toilets and urinals. In all 4 restrooms.	Wipe dry around all sinks including floor. In all 4 restrooms. Also empty restroom wastebins.
Double-check each room to be sure students have completed cleaning up. classrooms, Fellowship Hall, Fellowship Hall lobby, hallways, lounge, and restrooms	Return guides and cleaning supplies to Cleanup Kit
Return Cleanup Kits to closet Restock kits as needed.	Document lost & found. Photograph and describe abandoned items and post to our co-op’s forum.
Turn off the lights. This signals that an Onsite Volunteer has verified the room’s cleanup is completed.	Close the door into the hallway. This lets the keyholder know the room is ready to be locked.
Bring name badge trays from the entryway back to the closet. Confirm that all students have returned their badges first.	Return your Onsite Volunteer Lanyard Badge to the Rolling Cart. If you find you wore it home, be sure to bring it back next week.
Confirm that everyone has left the building. Double-check the restrooms, Lounge, fellowship hall, and Fellowship Hall lobby.	Check in with the Closing Keyholder. The keyholder should arrive by 3:15 PM to lock all the doors.
Remain at PHS until every student has safely left. No students may be at PHS (inside or outside) without an adult co-op member present.	Complete your online Shift Log. Shift Log low supplies. Outdated. information. Broken equipment. Damage to church property. Injuries & illnesses. Behavior concerns. Late picks ups. Calls to families.

 
Detailed Instructions

Arrive by 1:30 PM.

• Your shift starts at 1:30 PM.

Check in with the Third Onsite Volunteers

The Third shift ends at 1:45 PM. Use your 15 minutes of shift overlap to gather information. Ask if there are any special situations or concerns for the day.

The Third Onsite Volunteers can’t leave until they know that the Fourth Onsite Volunteers have arrived.

Find out where the door keys are located.

• Confirm you know where the door keys are before the Third Onsite Volunteers leave.

  • The door keys are generally kept on a hook on the corkboard at the Onsite Volunteer Station.

  • The Keyholder may opt to keep the keys with them if they are in the building to ensure they don’t forget to bring them home at the end of the day.

• Fourth Onsite Volunteers are responsible for ensuring the transfer of the keys back to the Closing Keyholder.
  

Onsite Volunteers should wear an Onsite Volunteer Lanyard Name Badge.

• These are kept in a drawer in the Onsite Volunteer Station’s three-drawer rolling cart.

Assist with supervising room transitions as needed.

• Third-period classes end at 1:45 PM.

  • There is a 5-minute break before fourth-period classes start at 1:50 PM.

• If any room lacks sufficient folding tables and chairs (or other supplies and equipment) to transition quickly to the next class, report that via the online Onsite Volunteer Shift Log or email the PHS Leadership Team at PlanetHomeschoolMN@gmail.com so that the room’s setup guide may be updated.

• Onsite Volunteers are present in a supervisory capacity only.

• Students are the experts in classroom transitions as they are at PHS every week and are also those who are most aware of their classrooms’ needs, while most Onsite Volunteers are at PHS just a few times a semester.

  Please allow our students the space to be the experts that they are — but also encourage them as needed.

Take a walk through PHS every 20 minutes or so.

Until it is time to start cleaning up, the Onsite Volunteer should alternate between resting and walking through Planet Homeschool, inside and outside the building.

Your walk should cover:

The hallways from the east stairs in the Fellowship Hall foyer to the south stairs in the south entryway.

• Remind students if needed that we are not to use the east stairway, landing, or elevator — except to assist instructors in bringing supplies into the Fellowship Hall.

• Our lease requires that we keep the Fellowship Hall door closed whenever it is being cooled or heated to avoid heat loss/gain to the hallways.

The lounge (room 120).

• The door to the lounge must remain open at all times — unless it is being used as a classroom.

The PHS closet (room 122).

• Students are permitted to make use of the lounge, PHS closet, and unscheduled ground-floor classrooms for socializing or quiet study. Doors must remain open unless an adult co-op member or instructor is also in the room.

The Resource Room (room 118).

• Students may only use the Resource Room for quiet study or one-on-one tutoring when an adult co-op member or instructor is also in the room.

The grounds outside.

• PHS may make use of the west lawn, south lawn, far lawn, east lawn, and parking lot.

  • Any students on the front (or north) lawn should be reminded that our lease does not allow them to make use of that area and be asked to relocate to the east, south, or west lawns.

• These spaces may be used for socializing, relaxing, or holding classes outside.

Remind students of our Community Expectations as needed.

Community Expectations

• If reminders are not sufficient, please make a detailed report of what happened on the online Onsite Volunteer Shift Log or email the PHS Leadership Team at PlanetHomeschoolMN@gmail.com.

• If you don’t know the name of the student(s) involved, ask.

• You can find the contact information of a student’s family in the Directory and call them for immediate assistance if needed.

• Never post to any of our co-op‘s forums about behavior concerns.

Offer assistance if needed.

• A collection of small bandages for minor cuts is kept in the three-drawer rolling cart, as are a pair of scissors, tape, pens, whiteboard markers, and other sundries.

• While distressed students may just need a sympathetic ear, do not hesitate to call a student’s family to inform them that their student is in need of assistance.

• All injuries, illnesses, and calls to families should be reported on the online Onsite Volunteer Shift Log.

Greet any visitors.

• Since you may not know who is and isn’t a visitor, just plan on greeting everyone.

• Introduce yourself as the PHS Onsite Volunteer, ask for a return introduction, and offer your assistance if needed.

• When you are the visitor, stop and introduce yourself to the PHS Onsite Volunteers.

Remind people to wear their masks properly.

• If someone is wearing a mask improperly, ask them to adjust their mask.

• You may just need to make a simple gesture to pull up the mask or pinch the nose bridge.

• You may just need to tap one of the reminder signs.

• You may need to say "pull your mask all the way up the bridge of your nose," "pinch your nose bridge," or "tighten up your straps."

• Wait and watch to make sure that they do adjust their mask

While requesting proper masking in the larger world can lead to unpleasant interactions, everyone at PHS has made a commitment to follow our co-op’s COVID-19 Policies and to keep our community’s most vulnerable members safe, so these simple reminders should be more than enough.

• If anyone shows up without a mask, ask them to put one on, hand them one from our stash of donated masks if needed, and then wait to watch them put it on to be sure they are complying with our co-op’s COVID-19 Policies.

Cleanup

Consult Your Cleanup Guide

There are several versions of the checklists that you should use to ensure everything is done. Use the one that works best for you. If none of them are right, create what you need. (Someone else will probably find it useful, too.)

Setup Checklist Options

1. There is the icon-based online checklist above.
2. There is this detailed online guide (the one you are reading right now).
3. There are two printed icon-based checklists in plastic sleeves (for dry-erase markers) that are kept at the Onsite Volunteer Station.
   • This includes a signage map and a Closet Cleanup Checklist.
   • Each classroom also has its own icon-based Cleanup Checklist and Guide, also in plastic sleeves.
4. There is a clipboard and pencil with two versions of the checklist:
   • A short text-only Simple Checklist.
   • A more detailed text-only Global Checklist.
5. There is also an audio walkthrough with an optional accompanying video.
   

• Fourth-period classes are 1:50 PM–3:05 PM.

• The cleanup period is from 3:05 PM to 3:20 PM or until it’s done.

Preliminary Cleanup

While you should begin cleaning up the hallway and empty classrooms before classes end, be mindful of noise. Do not disrupt classes still in progress.

Remind students from any classes that end early to be quiet in the hallways as other classes are still in session.

Students whose classes end early may not enter the Fellowship Hall or any other classroom spaces while class is still in session.

Take Down All PHS signage

Do not disturb classes that are in session. Onsite volunteers may begin to remove all of those signs that were put up and placed during the first shift from the hallways and other non-classroom areas before fourth-period classes end provided they are mindful of the classes in session and careful to not disturb them.

Grab the Onsite Volunteer Cleanup Checklist and consult the signage map.

Start with the sign on the east entrance at the top of the Fellowship Hall lobby stairs. Try to keep these signs in order as it makes it so much easier to hang them again the following Friday.

Keep signs in order

Help out your fellow co-op members! Setup goes so much faster when the signs are in order.

Do not remove Faith UMC signage or signage placed by other groups.

Remove PHS signage from the following locations:

1. Start in the east entrance foyer at the top of the Fellowship Hall lobby stairs. Remove the use south door sign from the inside of the outside door.

2. In the Fellowship Hall lobby, take down the (1) Quiet Study Only, (2) WiFi password, (2) single-occupancy restroom, and (4) Please Wear a Mask signs.

3. Head up the ramp to the Fellowship Hall door, remove the Keep This Door Closed sign from the door and the (1) classroom schedule, (2) Eat Lunch Outside, (3) COVID-19 Policies, and (4) Mask Up reminder signs from the window next to the door. Do not remove any of Faith UMC’s own signage.

   • Do not remove the reminders to not disrupt fourth or fifth-period classes while they are in session. Those will be removed at the end of the fifth period.

4. Continue through the north hallway, removing our co-op’s Restroom signage from both restrooms, including the Hold 10 Seconds to Flush signs from inside the stalls.

   • east restroom with two stalls and two sinks
   • west restroom with urinal, stall, and sink

   

5. Pull out the Classroom Schedule signs from the sign holders on the classrooms doors

   Straighten out the church’s own room number signs if needed.

   • Room 122 = north PHS closet
   • Room 121 = northwest classroom
   • Room 120 = center west lounge with fabric divider to Room 119
   • Room 114 = northeast interconnected classroom
   • Room 119 = southwest classroom with fabric divider to Room 120
   • Room 115 = center east interconnected classroom
   • Room 118 = Resource Room
   • Room 116 = southeast interconnected classroom
   • Ebenezer Room upstairs if in use

   .

   If a classroom is not in use, also grab the COVID-19 Policies and Mask Up reminder signs from inside the room, where they should have been posted next to the whiteboard. Do not disturb classes that are in session.

6. When there is no class in Room 120 (the lounge), also remove the No Food, WiFi Password, and fabric divider caution signs from inside that room. Do not disturb a class if it is in session.

7. At the south entrance, remove the Welcome to Planet Homeschool sign and Please Wear a Mask sign from the window next to the door.

8. In the south entryway, remove the WiFi password and Please Wear a Mask signs from the north wall by the doorway into the hallway.

   

   Remove the class schedule, floor plan, Mask Up reminder, and COVID-19 Policies signs from the east wall over the radiator.

   Take down the name badge sign and then brace it upright in one of the name badge trays.

   

9. Bring the rest of the signs back to the Onsite Volunteer File Box and return them to the Signs folder at the front.

   The file box is kept at the Onsite Volunteer Station. Be sure the signs go into the Signs folder so that they may be easily found for setup next week.

10. Next grab the two floor signs from the south stairwell and east stairs and bring them to our co-op’s closet in room 122.

     

11. The Quiet Study table sign in the Fellowship Hall lobby also goes in the Onsite Volunteer File Box.

12. As classes end, collect the COVID-19 Policies and Mask Up reminder signs from inside each classroom.

    

    • Collect the fabric divider cautions from rooms 119 and 120.

    • Collect the no food and the WiFi password signs from the lounge (room 120).

Prep for Student Cleanup

Get the scuff mark remover, which is a tennis ball on a stick, from the utility closet and lean it against the wall for the students to use to remove scuff marks from the tile floors in the Fellowship Hall, lobby, hallways, and west classrooms.

Back in the PHS closet, assemble the blue dustmop and set it in the hallway so it is ready for students to use.

Wheel the two vacuum cleaners into the hallway and park them near the PHS closet door.

Set out the broom and dustpan.

If you are going to need to mop, set up one or two Swiffer Sweepers with Wet Mopping Pad Refills. We only need to mop if we’ve caused some sort of mess that can’t be handled by a dustmop, broom, vacuum cleaner, or paper towels (such as mud or melted snow).

Take down the PHS Onsite Volunteer Station.

Onsite Volunteers may begin to disassemble the Onsite Volunteer Station before classes end, but please take care to not disrupt classes in progress.

1. Bring the corkboard back to the PHS closet.

   • Keep the door keys with you until the Closing Keyholder arrives to claim them.

2. Stack the (1) Onsite Volunteer File Box, (2) Lost & Found Box, (3) three-drawer rolling cart, and (4) small box of donated masks on top of the coffee table bench

   Lost & Found

   • Neatly pack away any lost & found items that have been on display.

   • If you have new lost & found items, please take a photo of the item and post it with a brief description to our co-op forum.

   • Empty and rinse any food containers, including beverage containers, before placing them in the lost & found bin.

     • Do not ever leave food to rot in our co-op’s closet.

3. Have two people carry the coffee table bench into the PHS closet.

4. Fold the folding chairs and lean them against the wall in the hallway.

   • Students will return the folding chairs to the Fellowship Hall storage room when class ends.

Bring (1) the box of donated masks and (2) the bottle of hand sanitizer from the south entryway to the PHS closet.

Leave the name badge trays until the very end. The sign for the name badge tray should have been taken off the wall and propped in the back of one of the trays.

The box of donated masks and the bottle of hand sanitizer are stored on the library cart which may still be in use in a classroom.

As classes end, remind students that cleanup is their responsibility and encourage them to pitch in.

Page 2: Student Cleanup   Page 3: Double-Check