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cleanup kit with contents
 

Fourth Onsite Volunteer Checklist: Double-Check

Overview   Opening Keyholder   First Shift   Second Shift   Third Shift   Closing Keyholder

Video Guide   Supervision   Preliminary Cleanup   Signage   Student Responsibilities   Detailed Guide

3:15 PM–3:30 PM

Page 1: Supervision & Preliminary Cleanup   Page 2: Student Cleanup Responsibilities

Checklist

outline of a checklist with two checkmarksDouble-check each room to be sure students have completed cleaning up.

classrooms, Fellowship Hall, Fellowship Hall lobby, hallways, lounge, and restrooms

outline of a layout guide and checklistReturn guides and cleaning supplies to Cleanup Kit

outline of a bucket with cleaning suppliesReturn Cleanup Kits to closet

Restock kits as needed.

outline of a checklist with two checkmarksDocument lost & found.

Photograph and describe abandoned items and post to our co-op’s forum.

outline of two people talking with conversation bubblesTurn off the lights.

This signals that an Onsite Volunteer has verified the room’s cleanup is completed.

outline of two people talking with conversation bubblesClose the door into the hallway.

This lets the keyholder know the room is ready to be locked.

outline of a tray of name badgesBring name badge trays from the entryway back to the closet.

Confirm that all students have returned their badges first.

outline of a tray of name badgesReturn your Onsite Volunteer Lanyard Badge to the Rolling Cart.

If you find you wore it home, be sure to bring it back next week.

outline of two people talking with conversation bubblesConfirm that everyone has left the building.

Double-check the restrooms, Lounge, fellowship hall, and Fellowship Hall lobby.

outline of two people talking with conversation bubblesCheck in with the Closing Keyholder.

The keyholder should arrive by 3:15 PM to lock all the doors.

online of a mobile form with an online form openRemain at PHS until every student has safely left.

No students may be at PHS (inside or outside) without an adult co-op member present.

online of a mobile form with an online form openComplete your online Shift Log.

Shift Log

low supplies. Outdated. information. Broken equipment. Damage to church property. Injuries & illnesses. Behavior concerns. Late picks ups. Calls to families.

 
Detailed Instructions

floor plan for Planet HomeschoolOnsite volunteers should double-check all areas to be sure students have completed cleaning up.

  • Fellowship Hall lobby
  • Kitchen
  • Fellowship Hall
  • Hallways (east ramp, north hallway, west or main hallway)
  • Room 121 = northwest classroom
  • Room 120 = center west lounge with fabric divider to Room 119
  • Room 119 = southwest classroom with fabric divider to Room 120
  • Room 115 = center east interconnected classroom
  • Room 118 = resource room
  • Room 116 = southeast interconnected classroom

Consult each room’s Cleanup Guide to confirm the correct arrangement of the church’s furniture.

Room 116

Room 116 Room 116

Room 115

Room 115 Room 115

Room 114

Room 114 Room 114

Room 120

Room 120 Room 120

Fellowship Hall

Fellowship Hall Fellowship Hall

Fellowship Hall Storage Room

  • Confirm that all folding tables and chairs have been returned to their racks.

  • Confirm that the breaker box is not blocked by a table or chair rack.

  • Tuck the door wedge for the left-hand door into the closet, so that can be found easily the next time it is needed.

  • Turn off the light.

  • Gently close the right-hand door all the way. This will lock both doors.

DESCRIPTION DESCRIPTION DESCRIPTION

Place the room’s Cleanup Guide in its Cleanup Kit.

Return the Cleanup Kit to the PHS closet.

It is easiest to ask a student to do this so that you may move on to checking the next room.

Restock Cleanup Kits as needed.

Each kit should contain:

  • paper towels
  • unscented all-purpose cleaner
  • whiteboard cleaner
  • hand sanitizer
  • Setup and Cleanup checklists
  • Setup and Cleanup furniture arrangement diagrams

Cleanup Kit all packed up Cleanup Kits in the PHS closet contents of a Cleanup Kit

Confirm that all windows are both closed and latched and that blinds are lowered.

Turn off the room’s light.

This signals to the Closing Keyholder that an Onsite Volunteer has verified the room’s cleanup is completed.

Close the room’s door to the hallway.

This lets the Closing Keyholder know the room is ready to be locked.

  • Do not close the doors between the three interconnected east classrooms.

  • The doors to the Fellowship Hall do not lock but must be closed as that room has an independent heating and cooling system.

Door closed to Room 116 open door between rooms 114 and room 115

Bring the name badge trays from the south entryway to the PHS closet.

Confirm that everyone has returned their name badges first.

Name Badge Trays Name Badge Trays PHS closet

Return your Onsite Volunteer Badge to the Onsite Volunteer rolling cart drawer.

If you find you wore it home, bring it back next week.

Return the scuff mark remover to the Utility Closet.

After the scuff mark remover is nestled once again in its corner, pull the blue tape off the latch to the Utility Closet then close the door to lock it.

blue tape over the Utility Closet Latch, door closed blue tape over the Utility Closet Latch, door open

Cleanup Kit with cleaning supplies set outConfirm that all PHS supplies are back in the PHS closet.

  • NO PHS SUPPLIES IN THE LITTLE SPARROWS MONTESSORI CO-OP CORNER and NO LITTLE SPARROWS SUPPLIES IN THE PHS AREA (do not accidentally steal the Little Sparrows’ vacuum cleaner)
  • 8 Art-Maker-Sibling Club supplies boxes — on the tall shelf
    • 1 power strip — on the tall shelf with the Art-Maker-Sibling Club supplies boxes
  • 6 boxes of theatrical costumes and props – underneath the counters
  • 2 clothes racks of theatrical costumes
  • 7 Corsi-Rosenthal Boxes — 6 on the counter, 1 on the library cart
  • 1 portable HEPA air filter — under the counter
  • 1 filter for the portable HEPA air filter — on top of the tall shelf with the Art-Maker-Sibling Club supplies boxes
  • 1 library cart with the Corsi-Rosenthal Box for Room 116 — in front of the theatrical costumes, props, and scenery
    • 2 name badge trays — these are the last items returned to the closet — on the library cart
    • 1 large box of donated N95/KN95/KF94 respirator masks — on the library cart
    • 1 bottle of hand sanitizer — on the library cart
  • 1 coffee table bench for the Onsite Volunteer Station – in front of the clothes racks
    • 1 Onsite Volunteer File Box — on top of the bench
      • all PHS signage — filed in the Onsite Volunteer File Box — including east entrance and signage for all 3 restrooms
      • 1 table sign (for Quiet Study) — filed in the Onsite Volunteer File Box
    • the checklist on top of the Onsite Volunteer File Box — easily visible to next week’s volunteers
    • 1 three-drawer rolling cart for the Onsite Volunteer Station — on top of the Onsite Volunteer bench
      • 1 shoebox of donated N95/KN95/KF94 respirator masks — on top of the three-drawer rolling cart
      • 1 sheet for covering the foosball table in the Fellowship Hall — on top of the shoebox of masks
    • 1 Lost & Found cardboard box — on top of the Onsite Volunteer bench (post photos of new items via the Forum)
    • 1 storage box for the Onsite Volunteer Station — on the Onsite Volunteer bench’s shelf
    • 1 corkboard for the Onsite Volunteer Station — on the floor behind the Onsite Volunteer bench
  • 2 floor signs — from the east and south stairs — placed near the west counter
  • 2 PHS vacuum cleaners — parked near the west counter (do not steal Little Sparrows Montessori Co-op’s vacuum)
  • 8 restocked Cleanup Kits: 114, 115, 116, 119, 120, 121, Kitchen (Kitchen only if there is a cooking class)
  • 3 portable whiteboards — kept on the counter behind Corsi-Rosenthal Boxes.
  • 1 easel for holding the kitchen whiteboard — on counter in front of theatrical backdrops
  • 1 disassembled dustmop (blue) — in corner by door
  • 1 broom with dustpan — in corner by door
  • 2 Swiffer Sweepers — in corner by door
  • Return the scuff mark remover to the FUMC utility closet — between the two north hall restrooms (tennis ball on a stick)

PHS closet from the northeast corner PHS closet from the doorway

Planet Homeschool Floor PlanConfirm that everyone has left the building

Double-check:

  • the Fellowship Hall
  • the Fellowship Hall lobby
  • all four restrooms
  • the lounge
  • the classrooms

Students do tuck themselves into nooks and crannies under the mistaken impression that they can comfortably wait there for a late-arriving ride.

Check in with the Closing Keyholder

The Closing Keyholder arrives by 3:15 PM to lock all of the doors.

Return the door keys to the Closing Keyholder.

Remain at PHS until every student has safely left.

No students may be at PHS (inside or outside) without an adult co-op member present, even if they are:

  • mature
  • responsible
  • independent
  • an older teen (or even a newly minted adult)
  • have the permission of their parents, guardians, or caregivers

Assist students who need help connecting with their ride home.

Northbound Metro Transit Route 25 picks up students at the corner at approximately 3:17 PM.

Southbound Metro Transit Route 25 arrives at approximately 3:41 PM, but students may wait for the bus unaccompanied, weather permitting.

Complete your online Onsite Volunteer Shift Log.

Onsite Volunteer Shift Log

You do not need to wait until the end of your shift to complete the form but may report concerns as they arise.

Use this form to report:

  • Low supplies
  • Outdated information (signage, room layouts, checklists, binder information, etc.).
  • PHS equipment in need of repair or maintenance.
  • Any damage caused to church property.
  • Any injuries or illnesses.
  • Any behavior concerns.
  • Any calls you placed to families.
  • Any late pickups.

If you end up having to stay later than 3:30 PM for any reason, please report that via the online Onsite Volunteer Shift Log or email the PHS Leadership Team at PlanetHomeschoolMN@gmail.com about the situation that caused the delay.

Please do not post directly to any of our co-op’s forums about student pickup delays.

  • If there is a fifth-period class in the Fellowship Hall, then students may wait in the Fellowship Hall for their ride home.

Let your fellow Onsite Volunteer and the Closing Keyholder know when you leave.

The Closing Keyholder is not responsible for remaining at PHS until every student has safely left, so may leave before you do. Locked doors may be opened from the inside, so you may wait inside the building with the student(s) but be aware that the door will lock behind you when you leave.

Page 1: Supervision & Preliminary Cleanup   Page 2: Student Cleanup Responsibilities

Room Cleanup Guides

Printed versions of these guides are kept in each room’s Cleanup Kit.

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Page 1: Supervision & Preliminary Cleanup   Page 2: Student Cleanup Responsibilities